All contractual documents required for broker compliance will be automatically obtained by your Smooth Transaction Coordinator. While each brokerage firm may have different requirements, here is a general list of standard documents for both buyer and seller transactions in the state of Tennessee.* All broker-required documents are stored in the TC File in addition to other documents and files relevant to the transaction.
★ = Stored in your TC file, but not usually required for Broker Compliance File
📁 = Generally Required to be Uploaded to Broker Compliance File
★ Contract to Close Documents - Buyer & Seller Transactions
★ Buyer Pre-Qualification Letter
📁 Active MLS Sheet - Full Agent Copy
📁 RF 401 - Purchase & Sale Agreement
📁 RF 651 - Counter Offer
📁 Temporary Occupancy Agreement
📁 RF 302 - Confirmation of Agency Status
📁 RF 702 - Compensation Agreement
📁 Property Condition Disclosure/Equivalent
📁 RESPA Disclosure Statement
📁 RF 304 - Disclaimer Notice
📁 Copy of Earnest Deposit Receipt
📁 RF 656 - 2nd Financing Notification/Equivalent
★ Home Owners Insurance Receipt
📁 RF 308 - Wire Fraud Warning
★ HOA or Condo Disclosure
📁 RF 265 -FHA/VA Addendum
📁 RF 207 - Impact Fees/Tax Disclosure
📁 RF 208 - Septic Permit Disclosure
📁 RF 209 - LP Disclosure (if home built prior to 1978)
★ RF 654 Repair Proposal
📁 RF 655 - Repair Amendment
★ Repair Receipts
📁 RF 305 - Personal Interest Disclosure
📁 RF 713 - Short Sale Disclosure
📁 RF 701 - Referral Agreement POST-CLOSING DOCUMENTS
📁 Executed Settlement Statement (ALTA)
📁 Copy of Commission Check or Wire Transfer
★ Contract to Close Documents - Buyer Transactions
★ Contract to Close Documents - Seller Transactions
Failure to properly upload the brokerage-mandated documents typically results in withheld commission payments and/or fines.
*As of August 3, 2024
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