Broker Compliance Paperwork: Standard Documents Required by Brokerages in Tennessee
Updated: Sep 10
Brokerage compliance requirements vary by firm. SmoothTC can provide administrative support by organizing transaction documents, tracking signatures and dates, following up on missing items, and helping maintain the brokerage file under the direction of the licensed agent or broker. The agent and broker remain responsible for determining what their brokerage requires, reviewing the file, and making compliance decisions. The list below is a general Tennessee-oriented reference and is not legal advice or a substitute for your brokerage's policies. See SmoothTC's Broker Compliance service.
★ = Stored in your TC file, but not usually required for Broker Compliance File
📁 = Generally Required to be Uploaded to Broker Compliance File
★ Contract to Close Documents - Buyer & Seller Transactions
★ Buyer Pre-Qualification Letter
📁 Active MLS Sheet - Full Agent Copy
📁 RF 401 - Purchase & Sale Agreement
📁 RF 651 - Counter Offer
📁 Temporary Occupancy Agreement
📁 RF 302 - Confirmation of Agency Status
📁 RF 702 - Compensation Agreement
📁 Property Condition Disclosure/Equivalent
📁 RESPA Disclosure Statement
📁 RF 304 - Disclaimer Notice
📁 Copy of Earnest Deposit Receipt
📁 RF 656 - 2nd Financing Notification/Equivalent
★ Home Owners Insurance Receipt
📁 RF 308 - Wire Fraud Warning
★ HOA or Condo Disclosure
📁 RF 265 -FHA/VA Addendum
📁 RF 207 - Impact Fees/Tax Disclosure
📁 RF 208 - Septic Permit Disclosure
📁 RF 209 - LP Disclosure (if home built prior to 1978)
★ RF 654 Repair Proposal
📁 RF 655 - Repair Amendment
★ Repair Receipts
📁 RF 305 - Personal Interest Disclosure
📁 RF 713 - Short Sale Disclosure
📁 RF 701 - Referral Agreement POST-CLOSING DOCUMENTS
📁 Executed Settlement Statement (ALTA)
📁 Copy of Commission Check or Wire Transfer
★ Contract to Close Documents - Buyer Transactions
📁 Agreement to Show Property
📁 Buyer Representation Agreement
★ Contract to Close Documents - Seller Transactions
📁 Listing Agreement
📁 Commissions Disclosure and Hold Harmless Agreement
Failure to properly upload the brokerage-mandated documents typically results in withheld commission payments and/or fines.
*As of August 3, 2024
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